An initial two-year contract, with a single one-year option, was executed with AMX in November 2001, to provide highly technical programming and upgrade support for the JD Edwards OneWorld system, the Enterprise Resource Planning (ERP) application used by Sound Transit. Over the period of the contract, AMX consultants have been used to assist with the scheduled twice-yearly upgrade of OneWorld, support in research and implementation of Electronic Software Updates (ESU’s), provide on-site as well as remote programming assistance for report troubleshooting, and other highly specialized tasks. AMX has provided highly-qualified consultants who are familiar with Sound Transit systems and system configurations. As Sound Transit continues to integrate financial and project data, the OneWorld system will continue to require specialized programming services.
Motion:
It is hereby moved by the Finance Committee of the Central Puget Sound Regional Transit Authority authorizing the Chief Executive Officer to execute a contract amendment with AMX International Associates to continue to provide OneWorld technical consulting services in the amount of $155,000 for a new total authorized contract amount not to exceed $350,000 and exercising the option to extend the contract through December 31, 2004.
APPROVED by the Finance Committee of the Central Puget Sound Regional Transit Authority at a regular meeting thereof held on July 3, 2003.
Kevin
Phelps
Finance Committee
Chair
ATTEST:
Marcia Walker
Board Administrator
SOUND TRANSIT
STAFF REPORT
MOTION NO.
M2003-72
Contract
Amendment with AMX International
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Meeting: |
Date: |
Type of Action: |
Staff Contact: |
Phone: |
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Finance Committee |
7/3/03 |
Discussion/Possible Action |
Hugh Simpson, Chief Financial Officer Doug Herta, Information Systems Business Manager |
(206) 398-5082
(206) 398-5246 |
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Contract/Agreement Type: |
ü |
Requested Action: |
ü |
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Competitive Procurement |
ü |
Execute New Contract/Agreement |
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Sole Source |
Amend Existing Contract/Agreement |
ü |
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Interlocal Agreement |
Contingency Funds Required |
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Purchase/Sale Agreement |
Budget Amendment Required |
3 Applicable to proposed transaction.
Objective of Action
To receive programming support
for the agency Enterprise Resource Planning (ERP) application through amendment
of the existing contract with AMX International for OneWorld technical consulting
services.
Action
Authorizing the Executive
Director to execute a contract amendment with AMX International Associates to
continue to provide OneWorld technical consulting services in the amount of
$155,000 for a new total authorized contract amount not to exceed $350,000 and
exercising the option to extend the contract through December 31, 2004.
KEY FEATURES
- Contract amendment continues necessary, highly-technical on-call programming and upgrade support for the JD Edwards OneWorld system
- Defines a scope of work, including:
- technical support for the Configurable Network Computing (CNC) administration of OneWorld to manage the objects within the system.
- troubleshooting support for report writing refinements
- upgrade assistance for installation of major updates and service packs
- configuration support for web client/server installation, and
- general technical support for future OneWorld functionality expansion.
- Exercises the single one-year option on the contract as work is expected to continue into 2004.
BUDGET IMPACT SUMMARY
There are no budget impacts
for this action.
BUDGET DISCUSSION
These costs will be charged
to the Information Services division of the Finance Department. The department
has sufficient budget to cover the costs for this year in the Adopted 2003 Budget
and will account for 2004 costs when planning the 2004 Budget.
REVENUE, SUBAREA, AND
FINANCIAL PLAN IMPACTS
The proposed action is consistent
with the current Board-adopted budget and is affordable within Sound Transit’s
current long-term financial plan and the subarea financial capacity.
BUDGET TABLE
M/W/DBE – Small Business
Participation
Due to the specialized nature
of the services required and the limited opportunities for subcontracting, the
M/W/DBE and Small Business Participation requirements were waived on the original
procurement.
History of Project
An initial two-year contract,
with a single one-year option, was executed with AMX in November 2001, to provide
highly technical programming and upgrade support for the JD Edwards OneWorld
system, the Enterprise Resource Planning (ERP) application used by Sound Transit.
Over the period of the contract, AMX consultants have been used to assist with
the scheduled twice-yearly upgrade of OneWorld, support in research and implementation
of Electronic Software Updates (ESU’s), provide on-site as well as remote programming
assistance for report troubleshooting, and other highly specialized tasks. AMX
has provided highly-qualified consultants who are familiar with Sound Transit
systems and system configurations. As Sound Transit continues to integrate financial
and project data, the OneWorld system will continue to require specialized programming
services.
Prior Board or Committee
Action
and Relevant Board Policies
Motion or Resolution Number
Summary of Action
Date of Action
No prior actions by the Board have been taken.
The availability of AMX
consultants to perform planned, as well as unplanned support on the OneWorld
system is contingent on a funded contract. While we will be using these consultants
for planned upgrades this year, it is also critical to have them available for
on-call support as issues with the system arise.
Legal Review
MB 6/25/03
CONSEQUENCES OF DELAY